The new OSHA recordkeeping and reporting rules effective January 1, 2015 has two major changes. The first change is that OSHA may have updated the types of industries that have in the past been exempt from the requirement to keep records.To determine the types of industries OSHA used an old standard called SIC (Standard Industrial Classification). Beginning in January 2015 OSHA is using the NAICS (North American Industry Classification System) to determine the types of industries that are exempt for the filing requirement. This rule change may now require an industry that was previously exempt from reporting to report. For instructions on how to determine if your industry is required to keep records and report look at the OSHA Fact Sheet https://www.osha.gov/recordkeeping2014/OSHA3746.pdf
The second major change is that OSHA has expanded the list of reportable incidents. Previously an employer had to report work-related hospitalizations of three or more employees. The new rule requires employers to report work-related inpatient hospitalizations of oneor more employees AND it has to be done within 24 hours of learning about it. OSHA also added two more required reportable incidents: All work-related amputations and all work-related losses of an eye. These two incidents must also be reported within 24 hours of the work-related incident.
Now for the slight twist: employers located in states under Federal OSHA jurisdiction must comply with the new requirements on January 1, 2015. Employers located in states that operate their own programs (called State Plan States) need to check with their State Plan for implementation date and what the new requirements are. There are 22 states that have OSHA-approved State Plans. In the footprint where North Coast Electric has Service Centers the states with approved plans are: Alaska, Arizona, Oregon, and Washington. For a list of all states with OSHA-approved State Plans visit: https://www.osha.gov/dcsp/osp/index.html . Note that State Plans are required to have standards that are at least as effective as OSHA’s.
For more information & resources:
OSHA Fact Sheet: https://www.osha.gov/recordkeeping2014/OSHA3745.pdf
OSHA Website: www.OSHA.gov
Alaska State Plan: https://www.osha.gov/dcsp/osp/stateprogs/alaska.html
Arizona State Plan: https://www.osha.gov/dcsp/osp/stateprogs/arizona.html
Oregon State Plan: https://www.osha.gov/dcsp/osp/stateprogs/oregon.html
Washington State Plan https://www.osha.gov/dcsp/osp/stateprogs/washington.html
Written by: Christina Ide, CCP, SPHR. Christina is the Director of Marketing and Sales Development at North Coast Electric and has her SPHR, Senior Professional in Human Resources Certification, through HRCI.